What to do before the meeting?
Before starting the meeting, make sure you are not participating as a main contributor for the meeting. It would be extremely difficult to do both if you are playing a major role while trying to write effective meeting minutes.
There are five topics that you must cover when recording effective meeting minutes.
1. Write down the time and date of the meeting
2. Make sure you write down the purpose of the meeting
3. Record the main speaker of the meeting
4. Jot down any assigned action items
5. The most important thing you need to write down is to make sure you write any kind of important decisions that were made during the meeting
These five things should be labeled and spaced out on your paper before the meeting starts. This will allow you to fill out each topic as the meeting progresses.
Talk to the host of the meeting before it is held and find out as much information you can about the meeting. Asking for a list of attendees is also very important.
What do I do while the meeting is in progress?
While the meeting is in progress, do not write every word that comes out of the speaker’s mouth. This is unnecessary and too much work. Write down the stuff that would fill out your outline because that is the most important information. If you have any questions or concerns during the meeting about what is going on, do not be afraid to ask the main speaker.
The Meeting is finished, what do I do now?
Review everything that you just wrote on your paper, and if you have any questions go to the main speaker and address them so you can have them answered. When finished with the meeting, type your notes and make them as efficient as possible. When you have the meeting minutes all typed up, run it by your main speaker to see if there are any errors. When the main speaker approves it, send it out to the attendees right away for their information.
By following these tips, you will be writing effective meeting minutes in no time!
Before starting the meeting, make sure you are not participating as a main contributor for the meeting. It would be extremely difficult to do both if you are playing a major role while trying to write effective meeting minutes.
There are five topics that you must cover when recording effective meeting minutes.
1. Write down the time and date of the meeting
2. Make sure you write down the purpose of the meeting
3. Record the main speaker of the meeting
4. Jot down any assigned action items
5. The most important thing you need to write down is to make sure you write any kind of important decisions that were made during the meeting
These five things should be labeled and spaced out on your paper before the meeting starts. This will allow you to fill out each topic as the meeting progresses.
Talk to the host of the meeting before it is held and find out as much information you can about the meeting. Asking for a list of attendees is also very important.
What do I do while the meeting is in progress?
While the meeting is in progress, do not write every word that comes out of the speaker’s mouth. This is unnecessary and too much work. Write down the stuff that would fill out your outline because that is the most important information. If you have any questions or concerns during the meeting about what is going on, do not be afraid to ask the main speaker.
The Meeting is finished, what do I do now?
Review everything that you just wrote on your paper, and if you have any questions go to the main speaker and address them so you can have them answered. When finished with the meeting, type your notes and make them as efficient as possible. When you have the meeting minutes all typed up, run it by your main speaker to see if there are any errors. When the main speaker approves it, send it out to the attendees right away for their information.
By following these tips, you will be writing effective meeting minutes in no time!
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I like the blog! It gives great detail. However, I wasn't exactly sure what "meeting minutes" were until I got to the middle of the blog. It may help to define the term at the beginning of the blog.
ReplyDeleteGood Job. I like the point of "Before starting the meeting, make sure you are not participating as a main contributor for the meeting." This is very true!
ReplyDeleteGood job on your blog. Your information is very helpful as we all will be involved in meetings. I also am not sure what you meant by "meeting minutes," you might want to fix this to be more clear.
ReplyDeleteAdam,
ReplyDeleteGreat blog on meeting minutes. It seems as several people are were not aware of the meaning of meeting minutes (including myself). This shows how important it is to define and discribe the topic in your introduction. You made some very nice points throughout the blog and displayed the information nicely. Great job.