Chelsie Maddox- Writing Courteously

Writing courteously simply means, “getting your point across with civility”, as the online version of Business Etiquette for Dummies states. There are a few, simple, very easy to remember ways to be a courteous writer. Let me briefly explain each tip to remember for you.


READ
Reading is a good source of knowledge. It is important to read in order to not give your reader a false belief.

EDIT
No one likes to edit because they don’t like to change something they wrote. However, it is very important part of being a courteous writer. Just like no one likes to edit their writings, no one likes to read material full of spelling and grammatical errors.

BE GRACEFUL
It is important to make a good impression about yourself in your writing. Even if you do not have nice things to say about who you are writing to or about, you should be graceful about what you say. Three ways to do this are:

1. Never swear in business correspondence
2. Never call people names in business correspondence
3. Never make off-color remarks in business correspondence



These last two tips have already been mentioned in the editing section above; but they are important ones to remember.



AVOID SPELLING ERRORS

Avoid spelling errors is important because they are very noticeable to your readers. If someone is taking the time to read your work, you should take the time and return the favor of being courteous and eliminate these kinds of mistakes. After all, with today’s technology it is simple to check for spelling errors.

GRAMMATICAL ERRORS
Grammatical errors goes along the same line as spelling errors. They are noticeable to your reader and show a sense of poor education and a lack of courtesy. Don’t forget to check for these!



Hopefully now you get the sense of what it is to be a courteous writer! Just remember, be graceful and edit your work.




References
www.dummies.com