Using Graphics and Software in Writing

Let’s phase it. Having a document that is full of words and contains no visuals is pretty boring to read. If I was reading it, it would put me to sleep. Face it, visual aides are vital to any document that has a purpose. If you want to get your boss to approve an idea that you think will boost production, than add a graph into the document you want them to read. There is a variety of visual graphic to use in your document. When trying to decide which one to use, remember these two points:

• How will this graphic improve my document
• Is the graphic I chose given being to what I am trying to say

Once you have decided that your paper will look better with a graphic than you must decide what kind of graphic to use. When writing there are a variety of graphics to choose from.

1) Icons

2) Graphs

3) Bar Graphs

4) Line Graphs

5) Pictographs

6) Charts

7) Pie Charts

8) Tables

9) Flow Charts

10) Line Drawings

If these choices are not right for the type of document you are writing, you can always add an image. There are four types of images you can add to your document.

1) Photographs

2) Screenshots

3) Video

4) Animation

All of these graphics can be added on to your document by using software based
programs at your disposal. The most popular program used today is Microsoft Word. Word is excellent in producing written documents and adding graphics onto them. If you wish to make a graph or table, Microsoft Excel would be the best program to use. This program uses spreadsheets to input data and produce any sort of graph you wish to use. Using Microsoft Picture It, and Windows Movie Maker will help you to add Photos to your document and embed videos on to your computer written document.